I am submitting this request as* Type of Request* Please select New Event Change of booked event Cancellation of booked event Closure
Internal Church or Staff Sponsored Event* This form is designed for internal church events. If you are a member of staff and would like to schedule an event for a group for which you are a part, please contact Taylor Cloyd, Director of the Space.
All Day Closure? Closure Start Time Closure End Time Availability Verified* Have you verified that the date, time, and location are available?
Please check the calendar before requesting a new event. Please copy and paste of of the following addresses into your browser.
eSpace
https://app.espace.cool/Calendar/Internal
Event Information Event requests received fewer than 10 business days in advance (except funeral events), must also be approved by the parish administrator.
Day of the Week Please select Sunday Monday Tuesday Wednesday Thursday Friday Saturday
Late Request* I understand this request is fewer than 10 days away and must be approved by the Parish Administrator.
Event Start Time* Please enter 00 in the minutes field, if the event starts at the top of the hour.
Event End Time* Please enter 00 in the minutes field, if the event starts at the top of the hour.
Is This a Recurring Event?* Recurrence* How often will the event recur?
Same Day of the Xth Week* Please select the week First Week Second Week Third Week Fourth Week Fifth Week Last Week
Annual Event* Please select On the same date Different date (please enter details)
Event Reminder* Would you like to receive a reminder prior to the last occurrence of the event so details can be reviewed and updated as needed?
Public* Do you want the event to be published on the church calendar?
Internal Event Description* Plain text. An internal description is not required but can be helpful for non-public events. It can only be seen by staff and leaders with access to the internal calendar.
Public Event Description* eSpace has the option of a rich text public event description and a plain text internal description. If the event is not public the only description field is the plain text option.
Contact on Public Events* Do you want to include a ministry contact on public events? Internal events will have the requester or leader direct email.
Event Image If you would like to add an image to your public event, please upload here. For best display on the public Event List, image should be 90 x 90 pixels.
Type of Event* Worship Service* If this is a worship service, the Altar Guild will be notified, and their approval required.
Type of Service* Meeting Owl Do you wish to use the Meeting Owl video conference device. You will need to have a laptop.
Remains* Please select Casket Ashes None
Other Space(s)* Do you have an alternate space or need additional spaces?
In-Person Space Set Up* What set up best suits your needs? Please provide any other set up details in the additional information field.
Hybrid Space Set Up* What set up best suits your needs? Please provide any other set up details in the additional information field.
Additional Time Needed* Will you need additional time before or after the event (to decorate, test AV, clean up). This is not how much time the sextons need to prepare the space.
Additional Time Before* Please enter when you will need access to the location(s) before the event, to prepare.
Additional Time After* Please enter when you will need access to the location(s) after the event, to prepare.
Event will include or require:* Please select all that apply.
Additional Event Details* Are there any additional details?
Additional Information or Special Instructions*
Audio, Video, and Technology (NOT music) Please provide as much detail as possible. The more you can provide, the greater the chance for a smooth and successful event.
Worship Audio* For worship events or events in Bethell or Historic, do you need anything different than the usual audio configuration?
Special Worship Audio Needs*
Additional Event Details* Are there any additional details?
Additional Information or Special Instructions*
Audio Needs* Briefly describe your audio needs: microphone(s), mic stand(s), PA.
Microphone Type* Number of Microphones* We have a limited number of microphones, so please consider carefully.
PA Speaker* Used outdoors or in smaller areas. 2 inputs available.
Other Audio Needs* Additional Event Details* Are there any additional details?
Additional Information or Special Instructions* Audio
Presentation Source* What will you be using as the source of the presentation?
Presentation Destination* How do you intend to share the presentation? Mounted screens are narrow which means that wide views may be cut off or smaller than intended.
Audio/Video Output from Presentation Source* WiFi is available but it is not secure and can be inconsistent. Wired connection is safest.
Audio/Video Device Output Port (HDMI preferred)* What type of audio/video output does the device have? It is critical to know the correct output for Macs.
Clicker/Pointer* Does the presenter need a clicker to remotely control the presentation.
Additional Event Details* Are there any additional details?
Additional Information or Special Instructions* visual
Livestream/Recording* Start Time* Stop Time Livestream Destination* Thumbnail Image* Bulletin Link Needed* Additional Event Details* Are there any additional details?
Additional Information or Special Instructions* livestream
Technology* Please provide details on any other technology needed for the event, such as a laptop, tablet, giving kiosk, check in kiosk, etc.
Additional Event Details* Are there any additional details?
Additional Information or Special Instructions* tech
Play Public Music Legally we can only play music (as songs or in the background) in a public setting by using St. David's equipment with the St. David's licensed application. This includes any event that will be livestreamed
Spotify Playlist* Do you have a Spotify Playlist? Our licensed application is associated with Spotify, so you can create and use a personal Spotify playlist.
Additional Event Details* Are there any additional details?
Additional Information or Special Instructions* music
Registration Information Registration Notification* Do you or someone else need to be notified when a registration is made?
My St. David's Confirmation Reply* Message is plain text and limited to 255 characters including Zoom link (if used).
Registration Fee* Accept Offline Payments* Is Fee Refundable?* Other Registration Options* There are a number of options available for registrations. Contact *protected email* for more information.
Additional Registration Details Needed* Additional Registration Details*
Additional Event Details* Are there any additional details?
Additional Information or Special Instructions* registration
Event Change(s) Changes submitted after Friday 4p will probably not be made as the scheduler and facilities manager have left for the week. In the event an emergency cancellation or change, please email Michael and Marty directly.
Current Event Start Time* What Needs to be Changed?* Check all that apply. If a date change and the event has a registration, please also check Registration details and include the date for registration cutoff.
This Change Affects* Please Select Single occurrence All future occurrences Custom pattern (please provide details below)
New Start Time* New Registration Details* If registration is being added, please provide language for hyperlink (the wording that the url will be linked to).
New AV Details* Please be as thorough as possible.
Other New Details* Please be as thorough as possible.
Cancellation* 
