301 E 8th Street, Austin, TX 78701, (512) 610-3500

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Event Planning, Communications, & Facilities Request

Request Form

Use this form to request St. David's communications, event planning help, or facilities. For internal use only. For external groups, please use this form: https://www.stdave.org/about/meeting-event-services/.

Your Name*

First

Last
Email*

Enter Email

Confirm Email
Phone
Event Information
Event Title*
Is Event or Request more than 10 business days away?*
When possible, please submit requests at least 10 business days in advance. We will do our best to accommodate your requests, but resources may not be available.
- Yes
- No
Event Date*
Type of Request*
- New Event (not booked)
- Change to booked event
- Cancellation of booked event
Event Start Time*
Event End Time*
Set Up Time Needed (please skip if not needed)
Break Down Time Needed (please skip if not needed)
Event Start Time

:
HH

MM
Event End Time

:
HH

MM
Expected Number of Attendees*

Please enter a value between 1 and 200.
Published?*
Do you want the event to be published on the church calendar?
- Yes
- No
Event Description
This event will include or require (select all that apply):*
- Multiple Dates
- Online Registration
- Food
- Alcohol
- Linens
- Audio/Visual
- Communications and Marketing (Looking Ahead, Enewsletter, website, etc.)
- Books(s)
- Kiosk (donation or payment)
- Cash Register
- Name Tags (blank or printed with registrant names)
- Outside (labyrinth, patio, surface lot, playground)
- None of the above
Room and Set Up detail

Set up for all Crails, Sumners, Bethell, and Gym need to be submitted no less than 2 weeks before the event.
Room Set Up*
For all locations other than Vestry, Guild, Library, and 210 you will receive a PDF layout document attached to the booked email that must be returned before the event will be confirmed.
- As Is (Vestry, Guild, Library, 210)
- Lecture/Worship (all chairs, directed to a common focal point)
- Classroom (rectangle tables with seating on one side in rows
- Meeting (rectangle tables in square or U shape with chairs around the perimeter)
- Banquet (round tables with chairs)
Preferred "as is" location
Preferred location

You will receive a PDF layout document attached to the booked email that must be returned before the event will be confirmed and at least 2 weeks prior to the event.
Multiple Dates*
Registration Open Date*
Registration Close Date (Deadline)*
Registration Cost*

Please enter a value greater than or equal to 0.
Offline Payments accepted*
- Yes (will accept cash or check in addition to online payment)
- No (credit/debit card only)
Allow Partial Payments*
Partial payments would be if you need a deposit or if the total can be paid in installments.
- Yes
- No
Will you need nametags?*
- Yes, blank
- Yes, printed from registrations
- No
Food*
- Self-Serve (cart)
- Staffed (buffet or sit-down)
Alcohol*
- BYOB (TABC server required)
- Catered (TABC license requires 2 wks)
Audio/Visual*
Please provide as much detail as you can.
- Projector (standard connection is HDMI)
- White board
- Laptop
- TV Monitor
- DVD player
- Flip Chart(s)
- Music stand(s)
- Microphone(s)
- Microphone stand(s)
- Speakers
- Additional power cords/strip
- Instrument cable(s)
- Portable mixer (for multiple mics or instruments)
- Recording
- Other
Outside Audio/Visual*
You must provide specific needs: number and placement of mics (and type), speakers, instruments to be used and any other relevant details.
- Projector (standard connection is HDMI)
- Laptop
- DVD player
- Music stand(s)
- Microphone(s) (required for outside events)
- Microphone stand(s)
- Speakers (required for outside events)
- Additional power cords/strip (required for outside events)
- Instrument cable(s)
- Portable mixer (for multiple mics or instruments)
- Recording
- Other
Type of microphone(s) needed*
- Wireless handheld
- Wireless over the ear
- Wireless lapel
- Wired handheld
Specific details for outside event A/V needs*
Please provide the number and type of microphones, number of speakers, if instruments will be used and what cables are needed, power outlets needed.
For what is the Kiosk needed.*
- Donation
- Payment
- Fee
- Item(s)
Name to be displayed on the kiosk.*
Fund ID*
Kiosk-description of item or event
Communications and Marketing*
- Looking Ahead announcement
- Enewsletter announcement
- Website tile
- Posters
- Postcards
- Social Media
- Directional Signs
- Other
Title of Book*
Author of Book*
Publisher Name of Book*

Please enter the complete name of the publisher.
ISBN of Book (no dashes)*
Additional Title
- Yes
If more than 2 titles are needed, please provide the required information for each title in the Additional Information section below.
Title of Book 2*
Author of Book 2*
Publisher Name of Book 2*

Please enter the complete name of the publisher.
ISBN of Book 2 (no dashes)*
Changed details
Please include all changes in the box.*
Additional Information or Special Instructions
Comments

This field is for validation purposes and should be left unchanged.

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